Marine Advisory: 19/2020 - Pre-Arrival Checklist - New Online Pre-Arrival Check list submission process

May 2020 MARINE ADVISORY: 19/2020

TO: ALL OWNERS/OPERATORS AND MASTERS OF LIBERIAN FLAGGED VESSELS

Subject: Pre-Arrival Checklist - New Online Pre-Arrival Check list submission process Dear Shipowner/Operator:

The Liberian Registry has introduced a new way of submitting Pre-Arrival Check lists to the Administration.

Purpose

The purpose of this Advisory is to inform Owners/Operators that the Administration has developed its new Detention Prevention Program software to allow for easier interaction and submission of PreArrival Check Lists. The Advisory also provides training on how to utilize and submit Pre-Arrival Check Lists with this new software.

Discussion

This newly developed software will make the submission of Pre-Arrival Check Lists much simpler. There is no longer a need to email Pre-Arrival Check Lists and wondering if the information was received by the Administration. Additionally, the system will reduce the number of Pre-Arrival Check Lists requests that vessel operators will receive and will make the entire process much easier without compromising the objective to enhance the quality and PSC performance of the Liberian flag fleet.

The Administration has developed guidance for vessel operators when they use the new software system to upload information for Pre-Arrival Check Lists. The guidance has been attached to this Marine Advisory for your use.

The new software system will be launched on May 20, 2020, and the vessel operators will soon after start to receive emails from our new software system requesting Pre-Arrival Check Lists.

Please contact the Fleet Performance Department at Prevention@liscr.com if you have any questions.

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Online Pre-Arrival Check list instructions for

Owners/Operators

With the New Detention Prevention Program software, Operators are receiving a link through email for the Pre-Arrival check list. The link will be valid for 14 days after which the link will be expired. Operators are requested to process the online Pre-Arrival check list within the 14 days and at least 5 days prior to arrival if possible.

The majority of the questions are based on detainable findings, therefore please ensure that these questions are answered carefully after verification. If deficiencies exist, you are requested to report this to the Administration in order for the deficiencies to be properly addressed by issuance of dispensations, risk mitigating measures or other relevant measures.

Comment Section: Please enter a brief information if you have anything to report on that particular question.

A toggle switch is provided for most of the questions. Turning the switch to “Green” indicates the answer as “Yes” otherwise it’s a “No”.

Question 1. Require the date of last PSC inspection in the Arriving jurisdiction. That means if vessel is arriving to USA, please enter the date of last PSC inspection in USA.

Question 2 & 3. Only Applicable if arriving to a US port. Please enter the number of LODs and COTP obtained from USCG during the last 365 days.

Question 4. Please enter last Class survey date and mention any recommendations or Condition of Class is in place.

Question 5 & 6. These questions related to MLC, on work hours and wages.

Question 7. Drills. Please confirm if all required drills are up to date, if missing any, please report that on the comment section.

Question 8 & 9 are about life saving appliances.

Question 10 &11 are about navigational charts /publications.

Question 12-17 related to fire and safety.

Question 18 is about sewage treatment system functionality (MARPOL Annex IV).

Question 19 is about ECA use of compliant fuels (MARPOL Annex VI).

Question 20 is on the functionality of emergency generators.

Question 21 is on the functionality of Oily Water Separator (MARPOL Annex I) which is one of the major detainable deficiency in the USA.

Question 22 & 23 are on non-operational emergency lighting and emergency exits.

Question 24 & 25 are about any non-operational equipment or existing deficiencies which are not covered in this questionnaire. Please report such in the comment section and if more space is needed you can use the Staff note section.

Agent information on the arriving port is requested with every Pre-Arrival check list to provide assistance if required without delay. Please do not forget to complete this section.