Marine Advisory: 18/2025 - Concentrated Inspection Campaign (CIC) on Liberian legislation implementation

01 August 2025

Marine Advisory: 18/2025

SUBJECT: Concentrated Inspection Campaign (CIC) on Liberian legislation implementation Dear Shipowner/Operator/Master/Recognized Organizations:

The purpose of the Inspection Campaign is to determine the level of compliance of all involved parties with the requirements of the Liberian marine notices, especially those related to safety compliance.

Vessel operators and Designated Persons Ashore (DPA) should ensure that:

• Relevant documents are available onboard and ready for inspection by Liberian inspectors
• Evidence of communication is preserved and available upon request
• Crew is aware of Liberian requirements and ready to demonstrate compliance

Recognized Organizations shall use this CIC during management system audits in order to verify implementation of Liberian legislation.

The Administration strongly encourages ship operators to use this Advisory as a reminder of the importance of ensuring the readiness of the shore organization and crew. Verify that all documentation onboard ships is maintained in accordance with applicable rules and regulations.

We have attached a questionnaire and a guidance document to assist with the preparation of the vessel to successfully complete the inspection during the Concentrated Campaign.

Please contact the Fleet Prevention Department at prevention@liscr.com or telephone +1 703 790 3434 for more information and/or additional guidance or if any of the responses is “No”.

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Concentrated Inspection Campaign

Questionnaire for the 2025 CIC on Liberian legislation implementation

Note to Inspectors – a copy of the last RLM-258 must be submitted as part of the inspection supporting documentation

Guidance

Question 1: Did the ship submit a pre-arrival deficiency checklist (RLM-258) 96 hours prior to arriving to ports in Australia, China, Europe and USA to NOA@liscr.com?

• Marine Notice PSC-002 - Pre-Arrival Deficiency Checklist for Vessels arriving to Australia, China, Europe and USA. As an additional measure, every vessel calling US ports must fill up and send to the Administration at NOA@liscr.com a pre arrival check list at least 96 hours prior the calling the first US port ETA. For the checklist, which must be signed by the Master and the Chief Engineer. For vessels calling a port in China, Europe or Australia, the prearrival checklist must be submitted as soon as a port in the concerned areas is identified as the next port of arrival.
• Note to Inspectors – a copy of the last RLM-258 must be submit as part of the inspection supporting documentation

Question 2: Was a copy of each dispensation letter provided to PSC or local authorities?

• A copy of each dispensation letter must be given to Port State Authority prior to arrival in each port.

Question 3: Were all the requirements by the Risk Assessment applicable for each dispensation followed?

• Each dispensation letter contains mandatory requirements requested by the Administration. In addition, each dispensation requires a formal risk assessment to be developed and followed by the ship’s crew in order to mitigate the risk.

Question 4: Are all the service providers authorized by the Administration?

• The following service providers require authorization by the Administration:
  • Electronic Record Books (see Marine Notice POL-012) o Inventory of Hazardous Materials (see Marine Notice POL-016) o Private Maritime Security Company (see Marine Operations Note: 01/2022) o LB Authorized Service Providers (see Marine Notice SAF-019)

Question 5: Are all record books used onboard issued by Liberia?

• (Marine Advisory: 29/2023) The following record and logbooks shall be officially issued by the Administration in paper format or as record book or log book in electronic format (electronic record book) approved by the Administration:
  • Oil Records Book Parts I and II; o Cargo Record Book – NLS; o Garbage Records Book Parts I and II;
  • Ballast Water Record Book; and o GMDSS Radio Log Book

Question 6: Are fixed firefighting systems free of leaks, corrosion and ready for immediate use?

• Fixed firefighting systems must be subject to regular maintenance and inspections. Records must be readily available and can be verified during each inspection.
• System must be free of leaks, corrosion, dust and mold
• Heads and nozzles must be allocated as per the approved Fire Plan
• Heads and nozzles mut be never obstructed
• The system must be available for immediate use at any time
• System must have no temporary repairs
• Engine room local fire-fighting/Hypermist system is fully operational with no corrosion or leaks from the sprinkers
• Inspectors are encouraged to verify the functionality of the system if circumstances permit