INS-004 - Operational/Safety Checklist for Safety and Pollution Regulations

Edition: 10/23
Last updated: 01 December 2023

01 December 2023

Marine Notice 10/23

INS-004 Office of Rev. 10/23

TO: ALL SHIPOWNERS, OPERATORS, MASTERS AND OFFICERS OF MERCHANT SHIPS, AND AUTHORIZED CLASSIFICATION SOCIETIES

SUBJECT: Operational/Safety Checklist for Safety and Pollution Regulations

Reference: Maritime Regulations 2.35

Supersedes: Marine Notice INS-004, dated 07/20

The following changes have been included: It has been updated for the latest SOLAS and MARPOL Amendments, along with the requirements of other Conventions being added.

PURPOSE:

This Notice provides a reproducible copy of this Operational/Safety Checklist in the RLM300 to facilitate the inspection of safety equipment as required by SOLAS 1974, as amended, Chapter II, Regulations 14.2 to 14.4, Chapter III, Regulations 20.6 and 20.7 and other parts of SOLAS, MARPOL and other International Conventions, as applicable. The Administration strongly recommends the use of this format or a company sponsored planned maintenance system.

APPLICABILITY:

This Notice applies to Masters as it is their responsibility to ensure that all safety equipment, including lifesaving and firefighting appliances, is always in good condition and available for immediate use. Masters should also be aware that Port State Control inspections are focusing greater attention to the condition of lifesaving and firefighting appliances, based on the fact that these areas continue to generate the greatest number of deficiencies on the average for all vessels inspected by Port State Authorities.

Questions regarding this Marine Notice should be directed to the Fleet Performance Department at prevention@liscr.com.

REQUIREMENTS:

1.0 Master’s Responsibility

The master should appoint one of his officers as the designated safety officer to make the weekly and monthly checks of equipment as required by SOLAS. If used, the checklist in the Annex of this Marine Notice is to be signed by the designated safety officer and reviewed by the master at the end of each month.

Inquiries concerning the subject of this Notice should be directed to the Office of the Deputy Commissioner, Republic of

Liberia, the Liberian International Ship & Corporate Registry, 22980 Indian Creek Drive., Suite 200, Dulles, VA 20166, USA. The most current version of all Marine Notices are available in the Online Library at: http://www.liscr.com

2.0 Record Retention and Availability

2.1 The signed copy should be retained in the master/safety officer's file and should be made available to the Liberian nautical inspector when they board the vessel for inspection. The master can also show this report to any Port State inspector or official that may visit the vessel as evidence of maintenance of equipment and operational readiness.

2.2 The master should send the original to the owner/operator at convenient intervals to assure shore side management that all of the equipment is being maintained in serviceable condition and no delays should be expected due to Port State intervention with respect to any of these items.

3.0 Corrective Action

Should corrective action require company assistance, such as furnishing spare parts, new equipment or arranging shoreside labor, the master should immediately requisition an order to maintain operational readiness at all times and to avoid being cited for any deficiencies. Owners should respond to and cooperate with the master by taking immediate corrective action.

4.0 Benefits

4.1 If each master adopts a positive attitude and insists that their designated safety officer conduct these examinations in an effective manner, all equipment can be maintained defectfree and the master, with complete confidence, can welcome inspection of this equipment by any inspection body.

4.2 The master may also find the checklist to be valuable reference material for utilization during general safety meetings held with the officers and crew.

5.0 Log Book Entry

The date of these inspections shall be entered into the Log Book as required by SOLAS Chapter III, Regulation 20.6 and 20.7.2.

* * * * *

INS-004 2 of 2 10/23

The Republic of Liberia

ANNEX

OPERATIONAL/SAFETY CHECKLIST

SOLAS 1974, as amended

Month of: __________________________

SHIP'S OPERATIONAL SAFETY READINESS

Ship's Name: ___________________________________________ O.N. ______________________________________

Operator/Agent: _____________________________________________________________________________

Master: ______________________________________________________________________________________________

CHECKLIST 1 - PRIMARY LIFESAVING EQUIPMENT/SURVIVAL CRAFT
	WEEK
ITEM	SOLAS REFERENCE	CHECK BOX √	CHECK BOX √	CHECK BOX √	CHECK BOX √	CHECK BOX √
1. Operational Readiness	Chapter III / Regulation 20					
2. Survival Craft	Chapter III, regulation 10 & 11
Number & Type Embarkation Area Davits/Launching Gear Instructions (posted)	Chapter III, Regulation 10, 11, 12, 13, 16 Pass. Vessels (PV) Chapter III, Regulation 21, 23, 24 or 26 Cargo Vessels (CV) Chapter III,Regulation 12,13,16, 31, 33 Chapter III/9	   	   	   	   	   
- Falls	Chapter III, Regulation 20.4					
- Condition	Regulation 20					
Required Equipment Marking	Regulation 20.10					
3. Liferafts	Chapter III
Condition Stowage Launching Launching Gear	Regulation 20.8 Regulations 12, 13, 16, (PV) 21, 23, 24 & 26 (CV) 31, 33, 34 & 20.10	 	 	 	 	 
Hydrostatic Releases Marking	Regulation 20.9.1	 	 	 	 	 
4. Rescue Boats	Chapter III
Condition Stowage Launch & Recover	Regulations 20, 34 & 36 Regulation 14, 23, 31 Regulation 17	  	  	  	  	  
- Falls	Regulation 20.4					

5. Communication	Chapter III & Chapter IV
VHF Radiotelephone EPIRB Batteries Radar Transponder Location/Mounting Emergency Source of Power	Chapter III, Regulation 6.2 Chapter IV, Regulation 7-11 Chapter IV, Regulation 13.6.2 & 15.9	    	    	    	    	    
6. Visual Signals & Smoke Signals	Chapter III, Regulation 6.3 & 7.1					
7. Emergency alarms	Chapter III, Regulation 6.4 & 6.5					
8. Line Throwing Apparatus	Chapter III, Regulation 18					
9. Training; Manuals & Drills:	(PV) Chapter II-1, Regulation 19-1
NOTE: during drills, a demonstrate that key crew members on passenger vessels are acquainted with the damage control	Chapter III, Regulation 19, (PV) 30 & 35					
- Enclosed space entry and rescue drills	Chapter III, Regulation 19.3.6					
10. Maintenance/Instructions	Chapter III, Regulation 36					
11. Muster List & Emergency Instructions	Chapter III, Regulation 8, 37					
Remarks: _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ ____________________________________________________________________
Corrective Actions Needed: _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ ____________________________________________________________________

(PV) Passenger Vessel

CHECKLIST 2 – PERSONAL LIFESAVING EQUIPMENT
	WEEK
ITEM	SOLAS REFERENCE	CHECK BOX √	CHECK BOX √	CHECK BOX √	CHECK BOX √	CHECK BOX √
1. Operational Readiness	Chapter III Regulation 20					
2. Lifebuoys	Chapter III
Number & Type Location Condition Marking/Reflective Tape Quick Release	Regulations 7.1, (PV) 22.1 and Regulation 20.10 (CV) Regulation 32.1	    	    	    	    	    
Lights smokes lifelines	Regulations 7.1					
3. Lifejackets	Chapter III
Number & Type Location Condition Marking/Reflecting Tape Lights/smokes/lifelines	Regulation 7.2, (PV) 22.2 and 26.5 Regulation 20.10 (CV) Regulation 32.2	    	    	    	    	    
4. Immersion Suits	Chapter III
Number & Type Location Condition	Regulation 7.3, (PV) 22.4 Regulation 20.10 (CV) Regulation 32.3	  	  	  	  	  
Remarks: _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ ____________________________________________________________________
Corrective Action Needed: _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ _____________________________________________________________________

(CV) Cargo Vessel

CHECKLIST 3 - FIREFIGHTING EQUIPMENT
	WEEK
ITEM	SOLAS REFERENCE	CHECK BOX √	CHECK BOX √	CHECK BOX √	CHECK BOX √	CHECK BOX √
1. Readiness/Availability/Maintenance Instructions/On-Board Training/Drills	Regulation II-2/14 Regulation II-2/15					
2. Dampers, Vents, Fans & Remote Control	Regulations II-2/ 9.7					
3. Firemain Integrity (Weekly)	Chapter II-2-Part C Regulation 7
- Pumps (Operational)	Chapter II-2/ 10.2.2					
- Station (Outfitted)						
4. Fixed Gaseous Fire Extinguishing Systems	Chapter II-2- Part C
- CO₂ (Proof of servicing & inspection)	Chapter II-2/ Regulation 10.4, 10.5, 10.7 & 14					
5. Local Water Mist System	Chapter II-2/ Regulation 10.5.6					
6. Foam Fire Extinguishing Systems	Chapter II-2
- Proof of sample testing	Chapter II-2/10.8.1 & Fire Safety Code					
7. Portable Extinguishers	Chapter II-2-Part C
- Required Number	Chapter II-2/10.3					
- Location						
8. Fire detection Systems	Chapter II-2-Part C
- Operational	Chapter II-2/7					
- Alarms						
- Testing	Chapter II-2/7.3.2					
9. Fireman's Outfit	Chapter II-2-Part C
Required Number Location	Chapter II-2, Regulation 10.10	 	 	 	 	 
- Breathing Apparatus	MSC Circ 1432					
10. Fire Control Plans	Chapter II-2/15.2.4					
11. International Shore Connection	Chapter II-2/10.2.1.7					
12, Vertical Fire Zone Boundaries	Chapter II-2
Intact Fire Doors	Various Regulations MSC/Circ.1432	 	 	 	 	 

13. General Fire Protection	Chapter II-2					
Housekeeping Stowage Flammable Stores	Various Regulations					
- Instructions Posted						
14. Fire party portable two-way radios	Chapter II-2, Regulation 10.10.4					
15. EEBDs	MSC/Circ.849					
16. Container Ship Fire-fighting apparatus water mist lance mobile water monitors	Chapter II-2, Regulation 10.7.3					
Remarks: _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ ________________________________________________________________________________
Corrective Actions Needed: _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ ________________________________________________________________________________

CHECKLIST 4 - EMERGENCY SYSTEMS AND EQUIPMENT
	WEEK
ITEM	SOLAS REFERENCE	CHECK BOX √	CHECK BOX √	CHECK BOX √	CHECK BOX √	CHEC K BOX √
1. Emergency Generator	Chapter II-1 Part D
Type Condition Back-out and re-start of Emergency Generator	Chapter II-1, Regulation 42-45	  	  	  	  	  
- Inspection of Emergency Lights						
2. Operation of Emergency Fire Pump	Chapter II-2- Part C
Location Able to provide adequate pressure to two hoses connected at different locations.	Chapter II-2, Regulation 10.2.1.6 and Regulation 10.2.2.3.2	 	 	 	 	 
3. Watertight Doors	Chapter II-1 Part B1 and B2
Number & Type Condition Operational Test Test of Indicators/Alarms	Chapter II-1, Regulation 15 (Passenger Vessels) Regulation II-1/25 - 9 (Cargo Vessels)	   	   	   	   	   
4. Machinery Space Remote Emergency Stops	Chapter II- 2
Opening & closing of skylights, funnels, etc. Closing power operated doors or actuating release mechanism on doors other than power operated watertight doors. Stopping ventilating fans, and	Chapter II-2, Regulation 5.2, and 9.7.5.14	  	  	  	  	  
- Stopping forced and induced draft fans, oil fuel transfer pumps, oil fuel unit pumps and other similar fuel pumps.						
5. Portable atmosphere testing instrument or instruments	Chapter XI-1, Regulation 7					
Remarks: _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ _______________________________________________________________________________
Corrective Actions Needed: _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ _______________________________________________________________________________

CHECKLIST 5 – GAS, OIL AND CHEMICAL TANKERS
	WEEK
ITEM	SOLAS REFERENCE	CHECK BOX √	CHECK BOX √	CHECK BOX √	CHECK BOX √	CHEC K BOX √
1. Cargo tank monitoring safety devices	Chapter VI & VII
O₂ Monitoring, explosimeter and chemical detection equipment	Chapter VI, Regulation 3 and Chapter VII					
Number & Type adequate Calibration completed Number of gas tubes adequate for the cargos carried	International Bulk Chemical Code and, International Gas Carrier Code, as applicable	  	  	  	  	  
2. Cabin Escape Sets	Chapter VII
Suitable for cargo carried Adequate number, and Operational	International Bulk Chemical Code and, International Gas Carrier Code as applicable	  	  	  	  	  
3. Approved Cargo Operations Manual (gas carriers built on/after 01 July 2016)	International Gas Carrier Code					
4. Continuous monitoring gas detection system	International Gas Carrier Code					
Remarks: _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ ________________________________________________________________________________
Corrective Actions Needed: _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ ________________________________________________________________________________
CHECKLIST 6 - STRUCTURAL ASSESSMENT
	WEEK
ITEM	SOLAS REFERENCE	CHECK BOX √	CHECK BOX √	CHECK BOX √	CHECK BOX √	CHEC K BOX √
1. Structural assessment check for	Chapter I
Excessive corrosion of deck Corrosion in ballast tanks (as available) General assessment of safety structure on the basis of reports of survey, condition evaluation reports	Chapter I, Regulation 11	  	  	  	  	  
Remarks: _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ ________________________________________________________________________________
Corrective Action Needed: _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ _____________________________________________________________________

CHECKLIST 7 - NAVIGATION SAFETY
	WEEK
ITEM	SOLAS REFERENCE	CHECK BOX √	CHECK BOX √	CHECK BOX √	CHECK BOX √	CHECK BOX √
1. Navigation Equipment - Type required (Radar, ARPA, ECDIS, VDR, Gyro, Magnetic Compass, Echo Sounder, etc.)	Chapter V, Regulation 19					
2. Charts, Notice to Mariners, Light List, Radio Aids Up-to-Date	Regulation V/27					
3. International Code of Signals and IAM SAR Manual	Chapter V, Regulation 21
4. Pilot Transfer Arrangements, Pilot Ladders + Manufacturers’ Certificate	Chapter V, Regulation 23					
5. Voyage Data Recorder	Chapter IV, Regulation 18.8
6. Steering Gear	Chapter V
Tests Drills	Chapter V, Regulation 26	 	 	 	 	 
7. Additional Equipment for Ships Operating in Polar Waters	Chapter XIV					
Remarks: _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ ________________________________________________________________________________
Corrective Actions Needed: _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ ________________________________________________________________________________

CHECKLIST 8 - POLLUTION PREVENTION
	WEEK
ITEM	CONVENTION REFERENCE	CHECK BOX √	CHECK BOX √	CHECK BOX √	CHEC K BOX √	CHECK BOX √
1. Oil Record Book(s)	MARPOL ANNEX I
Complete Up-to-date	Regulation 17, 36 Appendix III, 1 & 2					
						
2. Discharge Monitoring Equipment	MARPOL ANNEX I
Operating Records Test of Oil Water Separator, Alarms and Monitors Oily Waste Management Plan	Regulation 31, 32 MEPC.1/Circ.759	   	   	   	   	   
4. Sewage Treatment Plant	MARPOL Annex IV					
5. Documentation Garbage Record Book Garbage Management Plan	MARPOL Annex V	 	 	 	 	 

6. Prevention of Air Pollution Certificate valid?	MARPOL Annex VI					
Engine International Air Pollution Certificate valid?	Reg. 13 and NOx Technical Code					
Bunker Delivery Notes Fuel Oil Samples	Regulation 18 and Resolution MEPC.182(59)	 	 	 	 	 
- Fuel Oil Change over Record if operating in SOx Emission Control Area EGCS (if installed and in use ) fully operational?	Regulation 14					
7. Volatile Organic Compounds (VOCs)	MARPOL Annex VI,
- Vapour emission collection system	Regulation 15					
-						
8. Carbon intensity of international shipping - IEE Certificate and other certificates	MARPOL Annex VI,					
- SEEMP Part III	Chapter 4					
-						
						
10.	Ballast Water Management					
- Ballast Water Treatment System	Convention 2004					
Remarks: _________________________________________________________________________________________________________________ ___________________________________________________________________________________________
Corrective Actions Needed: _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ ________________________________________________________________________________
CHECKLIST 9 - SAFETY MANAGEMENT CODE
	WEEK
ITEM	SOLAS REFERENCE	CHECK BOX √	CHECK BOX √	CHECK BOX √	CHECK BOX √		CHEC K BOX √
1. Safety Management System	Chapter IX
Internal audits being conducted Nonconformities reported Company responding to reports	Regulation 5.0	  	  	  	  		  
- Master aware of ISM Code Responsibilities							
- Crew aware of ISM Code Responsibilities							
2. Certificates	Regulation 6.0						
3. Maritime Cyber Risk Management	IMO Resolution MSC.428(98)						
Remarks: _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ _______________________________________________________________________________
Corrective Actions Needed: _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ ________________________________________________________________________________

Signed: ____________________________ ________________________________

Master Ship's Safety Officer

Date: ______________ Date: _________________