Marine Operations Note: 02/2022 - Dynamic Pre-Arrival Deficiency Information

20 July 2022

Marine Operations Note: 02/2022

(This Note supersedes Marine Operations Note 03/2021)

Subject: Dynamic Pre-Arrival Deficiency Information

Dear Owners/Operators/DPAs/Masters:

Purpose: This Operations Note is to remind Liberian Vessel Operators of the Administration’s dynamic pre-arrival deficiency information which is provided to the vessels prior to arriving any port in the world.

Background: The Liberian Administration has noted that there is an increased burden on vessel operators, Masters and crew on providing a completed pre-arrival check list to this Administration. In order to reduce this burden, the Administration has developed an innovative process of notifying Masters of the most common deficiencies raised by Port State Control (PSC) Officers at the vessels arriving port. The dynamic pre-arrival deficiency information will be provided by email within 24 hours after any ETA information update.

The designated email address will receive an email containing a list of the most recent and most common deficiencies identified by PSC Officers at the port of arrival. If the information for the arriving port is not available, the email will contain the most common deficiencies identified within the PSC MoU in which the port is located.

In addition to the deficiency information, every email will contain 2 links:

1. Email update link – Clients have the ability to update email preferences, i.e. to designate where pre-arrival deficiency information should be delivered.

1. Post arrival feedback link – Clients are requested to provide their feedback on whether a PSC inspection took place. If an inspection took place, we kindly request you to complete a short questionnaire and upload a copy of the Port State Control Inspection Report. This information will greatly help us to provide accurate deficiency information to all Liberian flagged vessels visiting the port of the inspection and assist efficiently in maintaining high safety standards.

With this dynamic system, form RLM 258 does not have to be completed and returned to the Administration. However, vessel Masters, Chief Engineers and DPAs are encouraged to use the form as a tool to assist with the preparation for Port State Control Inspection.

Masters and Chief Engineers are reminded to document their actions to report defects, identify nonconformities, and initiate corrective action in accordance with the ships SMS. The DPA should inform the Administration of any defects at least 96 hours prior to arrival in ports in Australia, China, Europe or the USA. These reports will demonstrate compliance with SMS.

For additional information on Advance Notices of Arrival please see the instructions the instructions in Marine Operations Note 03/2022 regarding Advance Notices of Arrival.

If you have any questions, please contact our Fleet Performance Department at Telephone: +1-703790-3434 or by email to prevention@liscr.com.

* * * * *